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Executive Board Positions & Descriptions

The BECOP is governed by an Executive Board of elected officials. The positions and responsibilities are:

    • Chair: Responsible for running Executive Board meetings for first six months of tenure, setting regular 1:1 meetings with Vice-chair, and responsible for reviewing agenda and minutes.

    • Vice Chair: Will assist and provide support to the Chair in all aspects to include Board and individual Officer meetings, conducting annual Board elections and performing other Board administrative duties. Attend monthly board meetings to collaborate and support all positions to ensure goals, events and roles are successful. Will serve their 1st year as Vice Chair, then 2nd year as Chair, and 3rd year as Ex-Officio. Full Description

    • Treasurer: Provide support for and attend monthly board meetings, secure sponsorship from the Office of Strategic Initiatives (OSI), and manage the budget. 

    • Engagement Officer, Communications: Responsible for designing and publishing our monthly membership newsletter to promote a culture of continuous improvement through events, social opportunities and available training. Maintaining membership records and tracking analytics for reporting. Works in partnership and supports the Engagement Officer, Marketing & Media position with the opportunity to learn Content Management System (CMS) the campus web management tool, MyEmma publishing , and YouTube account management. Full Description

    • Engagement Officer, Marketing & Media: Responsible for the BECOP website and social media branding and messaging to promote a culture of continuous improvement through events, social opportunities and available training. Maintaining membership records and tracking analytics for reporting. Works in partnership and supports the Engagement Officer, Communications position with the opportunity to learn Content Management System (CMS) the campus web management tool, MyEmma publishing , and YouTube account management. Full Description
    • Events Officers (2): Each Events Officer is responsible for identifying relevant and engaging topics, finding and soliciting subject matter experts/presenters, confirming and managing the events from start to finish. Attend monthly board meetings to collaborate and support each other to ensure goals are met and events are successful. Full Description

    • Board Member - Extension: Coordinate tabling for events and attend monthly board meetings.

    • Board Member - Process PaloozaPublish call and vet proposals, select speakers/workshops, coordinate speaking tracks, work with PP committee to coordinate day-of event activities. Optional attendee of monthly board meetings.

    • Board Member - Health Officer: Responsible for establishing and/or maintaining mutually beneficial relationships between BECOP and BECOP-minded VC Health Sciences units or groups. Provide open two-way communications, craft messaging and represent the needs and interests of Health to our Engagement and Events Officers. Attend monthly board meetings. Work in partnership and support each other to ensure goals are met and events are successful. Full Description

    • Ex-Officio: The outgoing chair will advise the Chair and conduct fundraising for BECOP. Optional attendee of monthly board meetings. 


Executive Board Election & Term

Executive Board officers and members are elected by the BECOP regular membership on an annual basis, where the Co-Chair is identified as the next incoming Chair. The election is held during the month of November with official term commencing at the start of the new calendar year. Each Officer's term is expected to last two years. When voting actions are necessary, each member carries one vote, and the Chairpersons shall confirm the necessary information is available to BECOP members before proceeding with a vote; the vote concludes when a majority are in agreement, and Chairpersons shall record the vote. The BECOP executive board meets monthly to provide guidance on events, community building, and outreach activities.